Creating new articles


This is the Create icon.

On your Dashboard this button allows you to add widgets. On other tabs in the main Workspace, the Create icon allows you to make new text articles, new packages or uploadaudio, pictures, and video from your computer into Superdesk. (Video uploads are currently under revision so may not display correctly.) On the Dashboard tab, the Create icon only allows you to add widgets.

To start writing a new article, click the Create icon from any tab other than the Dashboard.

A plain text item can only contain text. A package is a group of articles and media. From the Create menu, you also have the option of uploading media from your computer into Superdesk.

When you have chosen to create a new plain text item, you will see a blank content item window with text boxes for Slugline, Genre, Place, Headline and the text body. This is where you create your article. 

Creating Packages

When you choose the create Empty Package option from the Create menu, you can enter metadata and a headline but the package itself will remain empty until you add content items to it.

You can choose articles to add to your package from the Search or Monitoring tabs of the Workspace Panel. To add content to the package you’ve created, hover over the icons to the left of each article to turn them into checkboxes. To add articles to the package that you have open, select articles by clicking the checkboxes. Then you can choose the Add to Current Package button in the top-right corner of the Monitoring or Search window.

You can also choose to create a new package with selected content items using the Create Package button to the the left of the Add to Current Package button. Clicking on the Create Package button will open a window with the selected articles already attached. You can then enter the metadata for your package. Note that you cannot create packages in the Personal Workspace. 

See the Packaging section in the Superdesk Manual for more ways to create packages.

This is the Send To button.

If you created an article in your Personal Workspace, when you are satisfied with your article, you can choose to send it to a topic desk to be reviewed by others, or send it to the publishing queue by clicking the Send To button in the top-right corner of the article editing window. If you created the article on a shared topic desk, it will automatically be visible to others. Depending on your user permissions, you can also send it to the publishing queue using the Send To button in the article editing window. If you are not ready to send it to publishing or to a topic desk, you can click the blue SAVE button in the top-right corner of the article editing window, then click CLOSE to revisit the article at a later time. 

This is an Action menu.

When you wish to continue writing your article, hover over it, click the Action menu and then select Edit.

Along the top of the editing window, you will find several tools.

The first button allows you to minimize your current article. A shortcut to the article will appear at the bottom of the Superdesk interface in the Workspace Bar.

The second option is a Multiedit button which allows you to have more than one article open side by side. Selecting the Multiedit option will make the article available to be viewed in the Multiedit mode. Multiedit mode can also be accessed from the Monitoring tab by selecting multiple articles using the checkboxes and then clicking the Multiedit button in the top-right corner.

The third icon is an Action menu. Selecting it opens a pop-up window with options to save the formatting as a template and run a spell check. Dictionaries for you spell check can be set up in the settings section of the Settings menu in the top-left corner of the Superdesk interface.

The fourth icon is the Send to button. It allows you to send your article to a particular topic desk,work stage or to publish it, depending on your user permissions. 

Editing Info toolbar

This is the Editing Info toolbar.

Below the Send to button you’ll find the Editing Info toolbar. The first button below the Send to button is the Info button. The Info button (highlighted in blue above)  allows you to add metadata to your article. Options include marking for legal, publishing permission, and keywords. The last option in the window is where you can change the default UNIQUE NAME for the article to make it easier to search. Otherwise, the article is automatically assigned a unique number ID in this field.

The Not for Publication toggle does not actually stop a user from publishing the article but rather marks it with a tag denoting its status.

Find and Replace

The Find and Replace feature allows you to locate and update specific words and phrases. It can be a great time-saving feature for editors and journalists.

Type the word you wish to adjust in the FIND text box, then type your new word in the REPLACE WITH textbox. The REPLACE ALL button will replace every instance of the word with what you put in the REPLACE WITH textbox. You can also replace them one at a time with the REPLACE button, instead of REPLACE ALL.


The Comments button allows users who are collaborating on the article to have discussions about the content. The comments will remain associated with an article even if it is sent to another topic desk or published. To add comments, type them in the text box, then click the blue POST button. Comments cannot be deleted. To make sure that your comments are read by a specific user, you can type their @username in the comment to send them a notification.


If you are writing and editing your article over multiple sessions, every time you save your article, Superdesk will retain a copy.

You can access previous versions in your versioning tab. Clicking REVERT lets you continue writing from a previous version, while still preserving all the other versions as well.

Packages Info

When you select an article to edit, the packages tab will tell you if the article you selected belongs to a package and what the name of that package is.

Related Items

The Related Items tab allows you to view items that share the same title or keywords. Once you click on the Related Items icon, the tab opens and you can type keywords into the search bar to generate a list. Note: This tab only displays while you edit plain text items, not packages.

Other Editing Options - Takes and Updates

Once created or fetched, articles can be edited. To edit an article, hover over the article, click on the Action menu and choose the Edit option.

Options other than editing include making Takes and doing Updates. (Highlighted in red above). A Take is useful for a story that is being written in several pieces. A user may write the first part of a story, then send it off to publishing. Clicking on the New Take option in the Action menu creates a new article with all the same sluglines, headline and metadata but where the body is empty.

The Take also receives a takekey number so that you can find your articles in sequence. A takekey is a numerical identifier for articles that are split into more that one part. The takekeynumber will be visible underneath the slugline. (Highlighted in red above.)

An update is meant to replace a previous version of an article. When you chooseUpdate from the Action menu, a new article is created with the same metadata, bylines,dateline, headline, abstract, priority, urgency, place, subject and category. The takekey will become “update”. Note that you cannot perform updates on published articles, picture items or packages.

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